Terms of Use for kofel studio

These terms of use ("Terms") govern the use of the SaaS service "kofel studio" (kofel.studio) between Alexander Leonhartsberger-Schrott, 6065 Thaur, Dörferstrasse 26c, Österreich ("Provider") and the registered owner of a studio account ("Customer"). Use is exclusively for business purposes; consumer transactions are not the subject of these terms. The German-language version is the authoritative basis.

1. Subject Matter and Beta Phase

The Provider operates a web-based management tool for studios and agencies (customer management, quotes and invoices, time tracking, projects, receipt recognition, optional AI features and banking integration). The service is in open beta: it can be used free of charge, features may be changed, suspended or removed, and there is no guarantee of uninterrupted availability.

2. Conclusion of Contract

The contract is concluded when the Provider confirms a waitlist request, sets up an account and the Customer accepts these Terms and the Data Processing Agreement (DPA) during initial setup.

3. Customer Obligations

The Customer warrants that the data and content it uploads is lawfully collected and used and that it holds the required rights and consents of the data subjects (in particular its own customers). The Customer is responsible for the lawfulness of the retrievals and processing initiated via the banking integration and receipt email intake. Abusive use (in particular uploading illegal content, interfering with operations, automated extraction) is prohibited; the Provider may suspend accounts for violations.

4. AI Features

AI features require the Customer's separate consent, revocable at any time (details in the Privacy Policy). By consenting, the Customer confirms that AI processing is also agreed with its own customers. AI results are suggestions without warranty; professional review (in particular of receipts and bookings) is the Customer's responsibility.

5. Rights of Use

The Provider grants the Customer a non-exclusive right, limited to the term, to use the service for its own purposes. Transfer, sublicensing, reverse engineering or tampering with the source code are prohibited. Rights in the Customer's content remain with the Customer; all rights in the software and service remain with the Provider.

6. Availability, Maintenance, Backups

The Provider strives for stable operation and regular backups. During the beta there is no guaranteed availability (no service level agreement); maintenance may cause interruptions.

7. Fees

During the beta phase use is free of charge. The Provider will announce paid plans in good time; for existing accounts an announcement period of at least 30 calendar days applies before pricing takes effect or the agreement changes. Payments, if agreed in future, are due in advance.

8. Confidentiality and Data Protection

The parties treat business information and trade secrets of the other party as confidential. For the processing of personal data on behalf of the Customer, the Data Processing Agreement applies as an integral part of these Terms.

9. Term and Termination

The contractual relationship begins with account setup and runs indefinitely. The Customer may delete the account at any time; beforehand it can export its data. The Provider may terminate for good cause. After termination, the DPA's deletion and export rules apply.

10. Warranty and Liability

Austrian law applies. The service is provided "as available" during the beta. The Provider's liability is unlimited for intent and gross negligence as well as in mandatory statutory cases; for slight negligence only for breach of essential contractual obligations and limited to the typically foreseeable damage. The Customer is responsible for the accuracy of its bookings and compliance with tax obligations (in particular retention obligations); the service does not replace tax or legal advice.

11. Final Provisions

Changes to these Terms are announced to the Customer in the application and are deemed accepted when the Customer confirms them at the next login. Should individual provisions be invalid, the validity of the remainder is unaffected. The place of jurisdiction is — insofar as legally permissible — the Provider's seat; the statutory jurisdiction rules apply to consumers.

Version 2026.09 — Privacy Policy — Data Processing Agreement